Invoices
  • Entities
    • How do I create a new entity?
    • How do I edit an existing entity?
  • Invoices
    • Create the invoice for an entity
    • Edit the existing invoice
    • Filter invoices
    • Status of Invoices
    • I don't want to send Invoice from eProcessify Invoices. How can I mark invoice as sent?
    • How do I download an Invoice PDF?
    • Printing Invoices
      • How do I print an Invoice?
      • I want to print the transportation copy and the customer copy separately. How can I do that?
    • Set the due date of Invoice
    • Add bank details on the Invoice
    • Hide or show payment terms on the Invoice
    • Add E-Signature to the Invoice
    • Export invoices to an Excel sheet
    • Proforma Invoice
      • How do I send a Proforma Invoice?
      • Convert a Proforma Invoice to a Tax Invoice
      • View all Proforma Invoices
    • Invoice Numbering
      • Set Invoice Number format and Invoice Prefix
      • Set the Invoice number manually
      • I am starting in the middle of FY. How can I set my numbering?
    • Cancel Invoice
  • Payments
    • How do I add payment to an invoice?
    • How do I send a payment receipt to the customer?
    • Edit or Delete the payment
    • View all payments
    • Export payments to an excel sheet
  • Clients
    • How do I add a new client?
    • How do I edit an existing client?
    • Custom Fields
      • How do I create a custom field?
      • How do I edit an existing custom field?
      • How do I set custom field values while adding a new client?
      • How do I upload a document in a custom field with the type Image/Document?
    • Contacts
      • Create a contact and assign it to an existing client
      • Edit a contact
      • Unassign a contact from the client
      • Assign a contact to the client
  • Team Members
    • Invite team members
    • Access Roles
  • Invoice Items
    • How do I create or add an Invoice item?
    • Edit an Invoice item
    • Delete Invoice item
  • Tax Presets
    • Add Tax Preset
    • Default Tax Preference
  • Reminders
Powered by GitBook
On this page

Was this helpful?

  1. Invoices

Printing Invoices

PreviousHow do I download an Invoice PDF?NextHow do I print an Invoice?

Last updated 11 months ago

Was this helpful?

A printing invoice is a document provided by a seller to a buyer to collect payment for goods or services rendered. It serves as a formal record of the transaction and includes essential information for both parties involved. Here are some key points about printing invoices and the essential information they should contain:

  1. Reviewing and Confirming Information: Before printing an invoice, it is important to review and confirm that all the information is accurate and complete. This includes checking the billing details, itemized charges, and payment terms.

  2. Invoice Date: The invoice date represents the time and date on which the goods or services were billed and the transaction was officially recorded. It is an essential piece of information, as it determines the credit duration and due date of the bill. This is particularly important for entities offering credit, such as Net 30, where payment is due in 30 days.

  3. Supplier's Contact Information: A well-crafted printing invoice should include the supplier's contact information, such as the company name, address, phone number, and email. This information is crucial for establishing clear communication channels and facilitating any necessary follow-up discussions or inquiries.

  4. Invoice Number: Each invoice should have a unique invoice number for clear identification. It is important to avoid using the same invoice number twice. Keeping a record of the invoice numbers and references used is also necessary. Using a sequential numbering system is a common practice to manage this

  5. Payment Due Date: The invoice should indicate the payment due date. This helps the customer understand when the payment is due and ensures timely payment. Including additional payment terms can further clarify how the balance should be paid and may help expedite the payment process.

  6. Terms and Conditions: It is important to include all applicable terms and conditions on the invoice. This can include information about late payment fees, return policies, or any other relevant terms that govern the transaction.

In conclusion, a printed invoice is a crucial document for collecting payments and maintaining a record of transactions. It should include essential information such as the invoice date, supplier's contact information, invoice number, payment due date, and any applicable terms and conditions. Careful review and verification before printing, along with the use of quality printing equipment, are important to ensure accurate and professional-looking invoices.